Stores Blanket Purchase Orders

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Introduction

The Stores Blanket Order System allows departments to purchase small dollar value items, not stocked by Stores, without the need for advance paperwork. The following are the responsibilities for participation in this system:

1. $5000 limit: Orders are limited to $5000 per day, per account number. Repair of equipment, to include personal computers, does not include upgrade or significant changes to the basic unit. For those types of modifications, departments must go through Purchasing.

2. Furniture: Furniture purchases are prohibited on the Stores Blanket Order System. In the past, Arizona Board of Regents Policy (since repealed) mandated furniture standardization for the three Universities. The Universities have determined that continued furniture standardization allows the Universities the benefits of lowest price, established quality, best delivery and ease of ordering, and therefore established a Tri-University furniture contract. The contracts should be used for all furniture purchases where there is not a need to match an existing furniture installation.

3. Delivery: Stores and Central Receiving will not accept deliveries of goods ordered via a Stores Blanket Order. Deliveries must be made directly to the Building and Room Number provided to the vendor, by the Department, when the order was placed.

4. Required Information: The following information is required on all invoices, receipts, packing slips and Stores Merchandise Order Forms (MOF).

   1. Blanket order number

   2. Department name

   3. Department account number and object code

   4. Department telephone number

   5. Date and signature of employee accepting order

   6. Delivery order must show building, room number and name of employee placing order.

5. Clearance: Clearance is required for all Blanket purchases. This is normally obtained by the vendor at the time of purchase by calling Stores. There is one (1) exception, Safeway. Clearance slips for Safeway must be obtained from Stores prior to making the purchase. Clearance slips may be picked up from Stores Accounting at the USA Building during normal business hours, identification is required.

6. Invoices: Stores Vendors must mail their invoices directly to Stores. Departments are not authorized to pick up invoices.

7. Printing: Purchase requests, by University departments, that require printing of the University of Arizona logo on stationary, envelopes and University business cards are prohibited on Stores Blanket Orders. These types of orders must be routed to Printing Services on a Interdepartmental Billing Form (IDB).

8. Mark-Up: The Stores Blanket Section is a University auxiliary unit, which provides service to the campus community for the purchase of small dollar items from local venders. All University auxiliary units are self-supporting and generate their revenue by assessing a service fee. The fee for all transactions that are processed through the Stores Blanket Section is 5.25% of the sub total.

Vendors are not authorized to release supplies or provide services unless these procedures are complied with. Failure of the vendor to follow these ground rules will not only delay payment, but could result in the cancellation of their Blanket Purchase Order with Stores. For resolution of problems or questions regarding these procedures, please call the Stores Accounting Section at 621-7305.

Staff

• Stores Blanket Section
  Customer Service
  Phone: 621-7305
  Fax: 621-1245

Jeff Wilson, C.P.M. Program Coordinator jrwilson@u.arizona.edu Phone: 621-3097 Fax: 621-1245
Zoila Vasquez Accounting Assistant Sr. vasquezz@email.arizona.edu Phone: 621-3925 Fax: 621-1245

Location and Business Hours

Stores Blanket Section is located in the University Services Annex Building, on the 5th Floor, at the corner of 6th St. and Main (click for map). Our business hours are Monday through Friday from 8 a.m. - 4:30 p.m. (Closed during lunch from 12 p.m. - 12:30 p.m.).

Mailing Addresses:

Campus Mail:
Procurement & Contracting Services
Stores Blanket Section, 5ht Floor
USA Building
Campus 210300

US Mail:
The University of Arizona
Stores Blanket Section
USA Bldg 300A, 5th Floor
P.O. Box 210300A
Tucson, AZ 85721

Federal Express, UPS, etc.:
The University of Arizona
Stores Blanket Section
220 W. 6th Street
Tucson, AZ 85701

Please do not use our physical address for regular US Mail.

Page last updated June 18, 2009